Reimbursement Status |
Strike Team #
|
Jurisdiction |
Status |
Remarks |
WA001 |
Thurston County #9 |
|
Need backfill proof of payment & signed timesheets for all, need copies of work schedules, need policy on per diem and/or receipts, need unit log since Steve North was STL, Is chief over-time exempt? If yes, need documentation from commissioner of eligibility for OT payments. Also need initialed EMAC Deployment Checklist (located at the bottom of this page in Excel format). |
WA001 |
Thurston County #6 |
|
Mailed payment voucher. |
WA001 |
Thurston County #11 |
|
Mailed A-19 to Finance |
WA001 |
Thurston County #7 |
|
Need policy on per diem and/or receipts, need signed timesheets for personnel, Phillips payment does not agree with what is billed, is a check missing? Amount paid vs. amount earned are different, equipment is billed at $137.5/hr, contracted amount is $49/hr. need unit log, looks like equipment is being billed mileage, daily rate and wet rate. It must be one or the other. please use apparatus form and resubmit. Also need the policy on per diem and/or receipts and an initialed EMAC Deployment Checklist ( initialed not just checked). |
WA001 |
Thurston County #1 |
|
Who was Garza backfilling for on Oct 26 & 27?, need policy on per diem and/or receipts, will need new memo about meals signed by chief or deployed personnel |
WA001 |
San Juan Fire #2 |
|
In review |
WA002 |
East Pierce Fire & Rescue |
|
Need policy on per diem and/or receipts, need itemized receipts for IHOP and Denny's |
WA002
|
Gig Harbor Fire |
|
Incidentals/phone calls not itemized in IGA, not reimburseable. Need Debarment Certification Form (located at the bottom of this webpage). |
WA002
|
Pierce County #16 |
|
Emailed Christina on March 20, needing a debarment form completed. Then will be in final review |
WA002
|
South King County Fire & Rescue |
|
Personnel forms not completely filled out, percentage for fringe benefits are left out. Team personnel hours did not add up to same total? Please resubmit. Call Jill at 253.512.7120 |
WA002 |
Vashon Fire |
|
In final review |
WA003 |
King County #45 |
|
In review |
WA003 |
Snohomish County #22 |
|
Paid, may go into 2nd review |
WA003 |
Snohomish County #26 |
|
Paid, in 2nd review. Needs Debarment Certification form (see downloadable forms below) |
WA003 |
Whatcom County #4 |
|
Need policy on per diem and/or receipts, is chief an over-time exempt employee? Need documentation of OT entitlement from commissioner. |
WA004 |
City of Moses Lake |
|
Need work schedules, need backfill payroll/schedules, proof of payment, hourly rates do not agree with payroll documentation, mobilized personnel work hours 8-8 (backfill showing 7-7) they don't fit mobilized personnel schedules. Also need initialed EMAC Deployment Checklist form (located at bottom of this page in Excel format). |
WA004 |
Grant County #5 |
|
Need unit log |
WA005 |
Clark County #11 |
|
Need policy on per diem/and or receipts, used state per diem, need verification district paid employee, Room charge is not under deployed personnel's name. Signature authority would need to write a memo explaining situation. Missing debarment form and EMAC deployment checklist. The needed forms were mailed to Jennifer on Jan 24 (with due date of Jan 31). Jennifer called on Feb 8 and said still working per diem |
WA005 |
Clark County #12 |
|
Need policy on per diem/and or receipts. Need itemized bill for Red Lion dinner on 11/6 |
WA005 |
Clark County #3 |
|
Talked with Michelle on 4/21, she has submitted requested documentation, in final review. Need policy on per diem and/or itemized receipts. |
WA005 |
Clark County #6 |
|
In final review |
WA005 |
East County Fire & Rescue |
|
Incidentals are identified in IGA, therefore non reimbursable. Please call Jill at 253.512.7120 about personnel/payroll costs |
WA005 |
Vancouver Fire |
|
Airfare is not reimbursable as not itemized in IGA, need policy on per diem and/or receipts. If itemized receipts are required, EMD will need all Perris burgers and Red Lion on 11/6. Hotel receipts are not in deployed personnel name. Please have Chief or deployed personnel submit a memo on situation. Please call Jill at 253.512.7120 about questions on personnel/payroll costs. |
WA005 |
Washougal Fire |
|
Need W-9 form. Need Signature Authorization form (see downloadable forms below). Need policy on per diem and /or receipts. When using state per diem you must show verification that the district paid employee, those forms cannot be signed by employee or supervisor. April 18, Aireanna called and is checking into personnel percentages and will fax in new items on monday, April 21. (As of April 25, not received) |
WA006 |
Cowlitz #2 Fire & Rescue |
|
April 4, talked with Laura, need legible and complete unit log, proof of payment of hours to each personnel, work schedules for backfill, and completed forms for backfill |
WA006 |
Cowlitz Fire #1 |
|
Complete, waiting on unit log from Cowlitz #2 to complete equipment. Also need initialed EMAC Deployment Checklist form (located at the bottom of this page in Excel format). |
WA006 |
Cowlitz Fire #6 |
|
Need hourly wage and monthly salary wage verfication. The document on the hourly wage that was submitted was signed into effect after the EMAC event (the document was dated Dec-07 and the EMAC event was in Oct & Nov-07). Need verfication of the amount fire district paid for the EMAC event. Also need copies of hourly wage and paychecks, and copies of actual payroll checks. |
WA006 |
Lewis Fire #2 |
|
Need Crew Time reports, unit logs, and engine logs. |
WA006 |
Woodland Fire |
|
Complete, waiting on unit log from Cowlitz #2 to complete equipment |
WA007 |
Chelan County #1 |
|
Paid, in 2nd review. Need policy on per diem and/or receipts. |
WA007 |
Chelan County #3 |
|
Paid, in 2nd review. Need policy on per diem and/or receipts. |
WA007 |
Chelan County #8 |
|
Paid, in 2nd review. Need policy on per diem and/or receipts. |
WA007 |
Chelan County #9 |
|
Paid, may go into 2nd review |
WA008 |
Benton County #1 |
|
In final review |
WA008 |
Benton County #4 |
|
Need policy on per diem and/or receipts |
WA008 |
City of Richland |
|
Were there overtime exempt personnel you are billing for? |
WA008 |
Kennewick Fire |
|
Need Debarment Certification form (see downloadable forms below). Will be in final review. |
WA008 |
Walla Walla Fire #5 |
|
Need debarment form filled out and returned. Need policy on per diem and/or receipts. Need documentation for hotel receipt not in deployed personnel's name. Need verification employees were paid. Need copy of signed official timesheets. Talked to Bryan on April 14, will fax. Got a fax saying please call Billie at Benton #1. |
WA009 |
Clallam County #3 |
|
In final review |
WA009 |
Eastside Fire & Rescue |
|
Need policy on per diem and/or receipts, need itemized receipts for Chevy's, Applebee's and Taqueria. Need copy of work schedules for personnel. Need Debarment Certification Form, need EMAC Deployment Checklist (see downloadable EMAC Forms in Excel and Debarment form at the bottom of this page). |
WA009 |
King County #11 |
|
In final review, but still need initialed EMAC Deployment Checklist (located at bottom of this page in Excel format). |
WA009 |
Mason County #13 |
|
Paid, may go into 2nd review |
WA009 |
Mason County #4 |
|
Need policy on per diem/and or receipts. |
WA009 |
Mason County #5 |
|
Need policy on per diem and/or receipts, deployed personnel percentage of fringe benefits, and EMAC Deployment Checklist (see downloadable EMAC Forms in Excel below) |
WA009 |
Seattle Fire |
|
Need Debarment Certification form, need EMAC Deployment Checklist (see downloadable EMAC Forms in Excel and Debarment form below) |
WA011 |
Lincoln County #1 |
|
Emailed chief Clemenson on April 18, need policy on per diem and/or receipts and itemized receipt from Applebee's |
WA011 |
Spokane County #3 |
|
Paid April 08 |
WA011 |
Spokane County #9 |
|
In final review |
WA011 |
Spokane Fire |
|
Need policy on per diem and/or receipts, talked with Angela on April 17, in final review |
WA011 |
Whitman County Rural #12 |
|
Sent email on April 23 about missing unit log. Still need manifest, and a signature authority form filled out to reflect Les Erwin has signature authority to sign contracts and so on. Need Debarment Certification form (located at the bottom of this page). |
WA012 |
Benton County #5 |
|
No executed IGA as of yet. Need W-9 form, need EMAC Deployment Checklist. |
WA012 |
Grays Harbor #5 |
|
Paid, in 2nd review. Still need Policy for per diem and itemized receipts for meals and hotels. |
WA012 |
Lacey Fire #3 |
|
Need copies of all signed timesheets and payroll documentation. Need Oct as the November payroll does not show enough OT paid to employees |
WA012 |
Lewis County #1 |
|
In final review |
WA012 |
Thurston County #7 |
|
Need W-9 form, need Debarment Certification form (see downloadable form below). No executed IGA Attachment B as of yet. Sent out on April 18 |
WA012 |
Thurston County #9 |
|
Need policy on per diem and/or receipts, verification that Brandon was paid per diem |
WA013 |
Bremerton Fire |
|
Paid Jan 2008. Need initialed EMAC Deployment Checklist (located at the bottom of this page in Excel format). |
WA013 |
City of Seattle Public Works |
|
Need Debarment Certification form, EMAC Deployment Checklist, and Signature Authorization form (see downloadable forms below) |
WA013 |
Clallam County #3 |
|
In final review |
WA013 |
Eastside Fire & Rescue |
|
Paid, in 2nd review Need Debarment Certification Form and EMAC Deployment Checklist (see downloadable EMAC Forms in Excel and Debarment form at the bottom of this page). |
WA013 |
Graham Fire & Rescue |
|
Sent to Finance 4/28 |
WA013 |
San Juan Fire #3 |
|
In audit review |
